Bank Booster Yearly

 Board Nominations and Acceptance - April

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Accounts to Transfer

• iPower - Band Website Controler
  • ​Credit card needs to be updated each year with Debit Card
  • @prideofeastside.org Emails updated
• Bank including online website, billpay, and debit cards
• Remind
• Charms
• ​Amazon Smiles - org.amazon.com
• Copier - Lessedirect
• treasurer@prideofeastside.org email box password to transfer
• Synovus Bank
  
• ​Schwab Brokerage
  

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Treasurer To Do List

• Monthly
  • send out statements
  • reconcile checkbook
  • create board financial reports - overview, fundraising performance, student account balances
  • Copier Lease and Service payments (should be automated)
  • Band Staff Payments (should be automated)
• Provide opportunity to collect cash/checks at rehearsals and meetings
• As needed - deposit
• Fundraising/Football Games
  
  • Get Drawer Seed Money
    
  • Set up Square Registers
    
  • Shutdown Square at night
    
  • Process and deposit Cash
  • Enter Deposit into Charms
  • Enter all receipts and expenses
  • Update Fundraising Performance
  
  
• Budget
  • 10 Year Long Range Planning
    • Uniforms replaced every 10 years (2032)
    • Trailers every 25 years (2032)
    • Drumline every 15 years (2037)
  • Next Year Planning
    
    
  
  
• Weekly
  • Reconcile Square to Charms
  • Transfer Charms Misc toward Fixed Payment Items
  • Scan in all receipts into shared folder
• Annual
  • Transfer money to reserve account (Jul)
  • End of year Charms processing (Jun)
  • File corporation taxes (Jul)
    • Casey Duren 404-372-0625 casey@rtsgeorgia.com
  • Annual corporation registration? (Jan)
  • Pay Charms (May)  (pay with Debit Card)
  • Pay iPower (Feb) (register Debit Card) 

Guiding Principles

• Fees Schedule:
  • 3/1 - establish budget and set fees
    • 5/15 $100 Deposit 
    • 6/15 $100 Payment
    • 7/15 $100 Final payment
• Fundraising - 25% to Student Accounts, 75% toward General budget
• ​Account credits are not refunded. They may be transferred only to a sibling
• All fees must be paid by marching band camp to march.  Either payment must be made or a request and approval for alternate payment plan or scholarship is required.
• All Outstanding Fees must be paid before you can attend a trip (volunteer and fundraising opportunities will be provided)
• Have Monthly booster meetings
• Financial Updates must be provided at board meetings (bank statements, fundraising performance, student account update, budget performance)
• Monthly fundraising opportunities

Fundraising

Amazon Smiles 

​Kroger Rewards
KCR11@kroger.com, Karen Thornton | Regional ASP, South Region
Corporate Affairs | The Kroger Co.
office: 502-423-4969
karen.thornton@kroger.com


Online Store - Shirts and Other

Peach Skin Sheets

Discount Cards

​Coke Sales - twice a year

tpoe_letterhead.docx
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Home Depot - john_k_patterson@homedepot.com
Mayfield Ace Hardware - lee@mayfieldhardware.com